Transactions are the fundamental way that you interact with the Bookkeeping features. Transactions have two basic types and two special cases.
This article explains how to enter transactions.
The BOOKS version of MyCorbu does not change anything about how time entries are made. Time is treated as an expense that is charged to Projects to create PROJECT Bookkeeping entries. Whether the project is billable or not does not matter.
This is an explanation of how the charges are determined.
Payors and Payees are actually Contact Organizations that have a specific Role assigned to them, Z - Books. This specific Role is used to show them, and only them, in the drop down list when choosing the Payor or Payee for a transaction.
This article explains how this special Role type is used in the BOOKS feature.
This article contains all the Tips you need to get started using Books without any hiccups. Nothing here is difficult, but it will save you a lot of aggravation if you take these steps first before diving into Books.
The MyCorbu Bookkeeping feature in BOOKS does two things simultaneously: PROJECT Bookkeeping and OFFICE Bookkeeping. PROJECT Bookkeeping tracks how each Project is doing, and OFFICE Bookkeeping tracks how you are doing overall.
This is how it all works.
The Invoice Preview table on the Bookkeeping Page is intended to give you a window into how your billings stand.
By adding filters and a search you can easily get many types of insight into your billings.
CONTACTS for your Projects can be included in MyCorbu BOOKS.
There are three places where Contacts are accessed. The first is on the Timesheet so that everyone can easily look up Contacts. The second is on the Projects page, accessed by Level 3 Users. This is where Contacts and Contact Organizations can be managed. The third location is on the Bookkeeping page, accessed by Level 4 Users and Admins.
See Payors / Payees article, too.
Upgrading your organization’s BASIC MyCorbu account to a BOOKS account is done by an Admin of your account purchasing a subscription with a credit card. Subscriptions last for a period of 4 months.
PayPal is not accepted.
This article explains how to get a subscription and how to renew.
The BOOKS version of MyCorbu provides the tools you need for tracking Reimbursable Expenses.
Each member of your organization logs their Reimbursable Expenses as they occur.
The management tables of Reimbursable Expenses shows the amount to be reimbursed to the staff member and the dollar amount to be invoiced to the client, if appropriate.
Reimbursable Expenses make use of an individualized Markup Factor per Project.
A new table has been added to aid with preparation of payroll.
The table is grouped by staff member and shows totals for hours and for labor cost. Set two filters to isolate the timeframe of the payroll period.
Your payroll data is collected in ten clicks.
By adding Labor Rates and Charge Rates to each staff member’s profile you are adding financial information to the things you are already tracking.
The BOOKS version of MyCorbu provides the tools you need for tracking mileage.
Each member of your organization logs in their mileage as it occurs.
The Bookkeeping view of mileage includes dollar amounts to be reimbursed to the staff member as well as the dollar amount to be invoiced to the client, if appropriate.
All of this is customizable through the use of Mileage Rates.
You can find more about mileage in general in this blog post - Mileage.
Categories are used when documenting an expense. All types of Expenses are supported in the MyCorbu BOOKS (formerly TIME) subscription.
Comp Time in MyCorbu BOOKS (formerly TIME) streamlines the Comp Time process by eliminating special use Project-Phases, by providing all the tools you need in one place, and by adding a dollar value to calculations of Comp Time. This process does not use timekeeping functionality and so does not jeopardize the accuracy of Billable Ratio calculations.
However Comp Time is NOT integrated into Bookkeeping because Comp Time entries only impact your bookkeeping when Comp Time is “Paid out” rather than “Taken”.
When you are preparing invoices, the time records you have created in MyCorbu will save you time and simplify your process. This is the process you might follow to prepare an hourly-rate style invoice.
A comparison of life WITH your Timesheet set up vs WITHOUT.
You can easily track Paid Time Off [PTO] in MyCorbu. Just follow these simple steps.
What Is The Project Ref
The Project Ref is an optional identifier that you can attach to your Projects to conveniently keep a piece of information available.
All Project Time records are found on the 'All Time' page.
What defines a User?
A User is simply someone who uses the MyCorbu app; but there is a bit more to it.
The Billable Ratio is the ratio of billable hours to non-billable hours. The Ratio is calculated for you.
The Time Entry Record is the fundamental piece of data collected by architectural firms.
You can export the data available to you at any time and as often as you wish.
'Export' is available for most tables in MyCorbu.
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