Help for MyCorbu Architectural Bookkeeping
Transactions are the fundamental way that you interact with the Bookkeeping features. Transactions have two basic types and two special cases.
This article explains how to enter transactions.
You can track your Project Invoices in MyCorbu. You do this by entering the Invoice line item related to each Phase of your Project as a transaction. The Receivables report shows the status of each unpaid transaction so that you can manage your outstanding invoices.
You can track your Project Fees in MyCorbu. You do this by entering the Fee related to each Phase of your Project. Your Time Entries are connected to your Fees so that you can see your status on each Project-Phase.
MyCorbu supports your invoicing process, but DOES NOT create invoices for you. MyCorbu shows you what your invoice might contain and you insert that information into your preferred format for your invoices.
You can easily track Paid Time Off [PTO] in MyCorbu. Just follow this simple process.
Custom Project Billing Rates can be set for every Project. Custom Rates can be changed, but require attention to ‘Resetting/Freezing’ to make the change complete.
All the tasks recommended to set up and to use MyCorbu in a logical order. Downloadable below for off-line use.
Most tables in MyCorbu can be filtered in order to focus on just the records that you are interested in.
What is a User Role
A User Role is way to control access to data. You can assign all User Roles to every user, or you can selectively assign User Roles.
By adding Labor Rates and Charge Rates to each staff member’s profile you are adding financial information to the things you are already tracking.
Projects are usually design projects that you are working on, but a Project can be anything that you want to track time on. There is no limit to the number of projects that you can have.
What Is The Timesheet
The Timesheet is a table containing your time entries for today. The Project-Phases that you are currently working on will be added here automatically each day after you configure the Display for your Timesheet.
These are the recommended first steps to help you get up and running with the least fuss. There are several other features that you will want to get familiar with, but this is the bare minimum to get started.
Use your browser print command to print this Guide to use as a checklist.
The BOOKS version of MyCorbu does not change anything about how time entries are made. Time is treated as an expense that is charged to Projects to create PROJECT Bookkeeping entries. Whether the project is billable or not does not matter.
This is an explanation of how the charges are determined.
Payors and Payees are actually Contact Organizations that have a specific Role assigned to them, Z - Books. This specific Role is used to show them, and only them, in the drop down list when choosing the Payor or Payee for a transaction.
This article explains how this special Role type is used in the BOOKS feature.
This article contains all the Tips you need to get started using Bookkeeping without any hiccups. Nothing here is difficult, but it will save you a lot of aggravation if you take these steps first before diving in.
The MyCorbu Bookkeeping feature in BOOKS does two things simultaneously: PROJECT Bookkeeping and OFFICE Bookkeeping. PROJECT Bookkeeping tracks how each Project is doing, and OFFICE Bookkeeping tracks how you are doing overall.
This is how it all works.
The Invoice Preview table on the Bookkeeping Page is intended to give you a window into how your billings stand.
By adding filters and a search you can easily get many types of insight into your billings.
CONTACTS for your Projects can be included in MyCorbu BOOKS.
There are three places where Contacts are accessed. The first is on the Timesheet so that everyone can easily look up Contacts. The second is on the Projects page, accessed by Level 3 Users. This is where Contacts and Contact Organizations can be managed. The third location is on the Bookkeeping page, accessed by Level 4 Users and Admins.
See Payors / Payees article, too.
Upgrading your organization’s BASIC MyCorbu account to a BOOKS account is done by an Admin of your account purchasing a subscription with a credit card. Subscriptions last for a period of 4 months.
PayPal is not accepted.
This article explains how to get a subscription and how to renew.
The BOOKS version of MyCorbu provides the tools you need for tracking Reimbursable Expenses.
Each member of your organization logs their Reimbursable Expenses as they occur.
The management tables of Reimbursable Expenses shows the amount to be reimbursed to the staff member and the dollar amount to be invoiced to the client, if appropriate.
Reimbursable Expenses make use of an individualized Markup Factor per Project.
A new table has been added to aid with preparation of payroll.
The table is grouped by staff member and shows totals for hours and for labor cost. Set two filters to isolate the timeframe of the payroll period.
Your payroll data is collected in ten clicks.
The BOOKS version of MyCorbu provides the tools you need for tracking mileage.
Each member of your organization logs in their mileage as it occurs.
The Bookkeeping view of mileage includes dollar amounts to be reimbursed to the staff member as well as the dollar amount to be invoiced to the client, if appropriate.
All of this is customizable through the use of Mileage Rates.
You can find more about mileage in general in this blog post - Mileage.
Categories are used when documenting an expense. All types of Expenses are supported in the MyCorbu BOOKS subscription.
Comp Time in MyCorbu BOOKS streamlines the Comp Time process by eliminating special use Project-Phases, by providing all the tools you need in one place, and by adding a dollar value to calculations of Comp Time. This process does not use timekeeping functionality and so does not jeopardize the accuracy of Billable Ratio calculations.
However Comp Time is NOT integrated into Bookkeeping because Comp Time entries only impact your bookkeeping when Comp Time is “Paid out” rather than “Taken”.
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